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Privacy Policy

Effective Date: 07/10/25
Last Updated: 07/10/25

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Welcome to Archify


This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services. We are committed to safeguarding your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Who We Are

    • Archify is an online community where architecture students can share images, ideas, and questions.

    • Data Controller: Archify

    • Contact Email: peter@archify.co.uk

  2. The Information We Collect

    • We collect the following types of data:

      1. Information You Provide Directly

        1. Name or username

        2. Email address

        3. Profile information (e.g., course details, location, profile photo)

        4. Content you post (images, comments, messages, etc.)

        5. Communication preferences or contact with us

    • Automatically Collected Information

      1. When you use the website, we may collect:

        1. IP address

        2. Browser type and version

        3. Device information

        4. Cookies and usage data (e.g., pages visited, time spent on site)

    • Cookies

      • We use cookies to help the site function properly, remember your preferences, and analyze how it is used. You can manage or disable cookies through your browser settings.

  3. How We Use Your Data

    1. We use your personal data to:

      1. Provide, manage, and improve our website and services

      2. Allow you to create an account and participate in discussions

      3. Display content and interactions within the community

      4. Communicate with you about updates or issues

      5. Maintain the safety and integrity of the website

      6. Comply with legal obligations

    2. We only collect and process data when we have a lawful basis under the UK GDPR, such as:

      1. Your consent (e.g., when signing up or agreeing to cookies)

      2. Performance of a contract (providing our service to you)

      3. Legitimate interests (maintaining and improving the site)

      4. Legal obligations (responding to lawful requests or protecting against misuse)

  4. Sharing Your Data

    1. We do not sell your data.

    2. We may share limited data only when necessary with:

      1. Service providers who help us run the website (e.g., hosting, analytics, email systems)

      2. Law enforcement or regulators, if required by law

      3. Other users, when you voluntarily share content or profile information publicly

    3. All third-party service providers are required to handle your data securely and in compliance with the UK GDPR.

  5. Data Retention

    1. We keep your personal data for as long as necessary to provide the service and maintain your account.

    2. If you delete your account, we will remove or anonymize your personal data within a reasonable period, except where retention is required for legal or security reasons.

  6. Your Rights

    1. Under the UK GDPR, you have the right to:

      1. Access your personal data

      2. Correct inaccurate or incomplete information

      3. Request deletion of your data (“right to be forgotten”)

      4. Restrict or object to how we use your data

      5. Data portability (receive your data in a reusable format)

      6. Withdraw consent at any time (if consent was the lawful basis)

      7. To exercise these rights, contact us at peter@archify.co.uk

      8. We will respond within one month as required by law.

  7. Data Security

    1. We take data protection seriously and use appropriate technical and organisational measures to keep your information safe from loss, misuse, or unauthorised access.

    2. However, no online platform can guarantee complete security, and you share information at your own risk.

  8. International Transfers

    1. If we transfer data outside the UK (for example, to a hosting provider), we ensure appropriate safeguards are in place, such as UK-approved standard contractual clauses.

  9. Children’s Privacy

    1. Our website is intended for users aged 16 and over.

    2. We do not knowingly collect data from anyone under 16.

    3. If you believe a child has provided us with personal data, please contact us immediately.

  10. Changes to This Policy

    1. We may update this Privacy Policy from time to time.

    2. Any changes will be posted on this page, and we will update the “Last Updated” date above. Continued use of the site means you accept the revised policy.

  11.  Contact Us

    1. If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at info@archify.co.uk

    2. If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/.

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